II. Membership and Subscription

1. The membership of the Karnataka History Congress shall be open to all persons who accept the objectives of the Congress on payment of Rs. 500/- per annum for ordinary membership or 2500/- for life membership before September of the year provided that such membership is sponsored by a member and accepted by the executive committee of the Congress under the rules of the provision of Section (2) (a) of KSR Act 1960.
2. Academic and Cultural Institutions, that accept the objectives and committee as Institutional members on payment of an annual subscription of Rs.2500/- Every Institutional member shall be entitled to send two delegates to the annual session of the Congress. Such delegates shall enjoy the privileges of the ordinary members.
3. The Congress can co-opt eminent persons as its members.
4. Persons contributing Rs. 5000/- or more shall be deemed patrons of the Congress and shall be entitled to all rights and privileges of the membership.
5. Members of the Congress shall be entitled to take part in the deliberations and discussions. He/She will be eligible for all privileges and to the various positions of the office.

III. Register of Members

• A register of members shall be maintained in the office. In this register, the name and full address of every person admitted as a member shall be entered.

IV. General Body

1. The General Body consists of all the registered members of the Congress including patrons and institutional members.
2. It will meet once a year.
3. It will elect the members of the Executive Committee by secret ballot.
4. It will make rules of the Congress by a two-thirds majority, relating to the general principles.
5. It can amend rules and regulations by a two-thirds majority.
6. The amendment has to be moved by one-third of its members or proposed by its executive committee.
7. There can be special meetings of the General Body by resolution of the Executive Committee or by the written request of 1/3 of the members of the Congress.
8. The President shall preside over the meetings of the General Body. In his/her absence, one of the Vice-Presidents will preside over the meetings.
9. A notice of every General Body meeting specifying the date, hour and place of the meeting along with the agenda shall be sent to the members at least 15 days before the date fixed for the meeting as per Section 13 of the KSR Act 1960.
10. To adopt the annual report of the General Secretary and to approve the audited statement of accounts for the previous year and budget for the next year.
11. Members who wish to have any subjects placed before the General Body meeting shall furnish the same to the General Secretary in writing not less than seven days before the date fixed for the General Body meeting.
12. The General Body meeting shall have the power to take disciplinary action against any member who acts in any way prejudicial to the interests of Congress. It can remove any office-bearer by a two-thirds majority in a meeting specially convened for the purpose.
13. All business matters discussed or decided in the General Body Meeting shall be recorded in the proceedings which shall be signed by the President and Members of the Congress.
14. Members attending The Karnataka History Congress and who have renewed their annual memberships and are at least one-year-old life members shall be entitled to contest (for any post) and vote in the elections of the Congress. Voting in any election of The Karnataka History Congress shall be only by Secret Ballot.
15. An extra-ordinary General Body meeting may be called for by the General Secretary in consultation with the President or his/her absence, the Vice-Presidents, to transact urgent and important matters as per KSR Act, 1960. One-third of the total members shall be the quorum for the General Body meeting. Within one Hour from the time appointed for the meeting, if a quorum is not found, the meeting shall be adjourned meeting. No business shall be transacted in an adjourned meeting than the business left unfinished in the meeting for which the adjournment took place. The such adjourned meeting may proceed with the business even though there is no quorum.
16. The General Body is the Supreme authority on policy decisions. It shall consist of members who are eligible to vote

V. Accounts and Audit

• An auditor shall be selected in the General Body meeting to audit the accounts of the year and the balance sheet of income and expenditure certified by such auditor shall be published along with the annual report. Such audited statement along with the list of committee members shall be filed with the Registrar of Societies as per Section (13) of the KSR Act, 1960.

VI. Executive Committee

1. There shall be an Executive Committee to manage the affairs of the Congress consisting of the following office-bearers:
   1. One-President
   2. Three Vice-Presidents
   3. General Secretary
   4. Two Joint-Secretaries
   5. Treasurer
   6. Twelve members and such other office-bearers appointed by the General Body.
2. The Executive Committee shall have the following duties:
   1. It can make regulations.
   2. To take all measures relating to the realization of the aims and objectives of Congress.
   3. To transact all business of the Congress.
   4. To manage and control all funds and property raised for and in the name of Congress.
   5. It can prepare the Budget.
   6. It can co-opt persons.
   7. It can initiate any action and report it to the meeting of the General Body.
   8. In case of disputes, the decision of the Executive Committee shall be final.
   9. The Regulations are made by the Executive Committee for administrative purposes and specific cases by a simple majority.
   10. Nine members shall be a quorum for the Executive Committee. The President or one of the Vice-Presidents presides over the meetings of the Executive Committee.
   11. Members of the Executive Committee shall be elected by secret ballot in the annual meeting of the Congress. Similarly, all other office-bearers will be elected by secret ballot in the annual meetings of the Congress. The term of office for the 12 Executive Committee Members is for 2 years, whereas the term of office for all other office-bearers is for 5 years. The office of the Congress will be in Bengaluru. The President and Vice-Presidents will be selected in such a way as to give representation to different Universities.
3. Powers and Functions of the Office Bearers:
   1. President:
      1. The President is the Executive Head of the Congress.
      2. He/She shall preside over the meeting of Congress and of the executive committee and regulate their proceedings.
      3. He/She shall exercise all power and supervision over all the affairs of Congress.
      4. He/She shall supervise the work of the Secretary and the Treasurer and be responsible for the observance of the rules, regulations and proper carrying out of the resolutions of the above executive committee.
      5. He/She shall have in case of equality of vote, a casting vote.
   2. Vice-Presidents:
      • The Vice-Presidents shall perform the duties and functions of the President in his absence or at the request of the President.
   3. General Secretary:
      1. He/She shall carry out the day-to-day administration and the decision of the committee.
      2. The General Secretary shall conduct all correspondence of the Congress.
      3. He/She shall make arrangements every meeting of Congress and annual meeting in collaboration with local executive.
      4. He/She shall keep the minutes of the Congress and the Executive Committee.
      5. He/She shall Conduct all elections and keep charge of the office books and registers of the Congress except the account books and sign the cheque along with the Treasurer.
   4. Joint-Secretary:
      • The joint Secretaries shall assist the General Secretary in their performance of his and be in charge of the duties of the General Secretary in their absence.
   5. Treasurer:
      1. The Treasurer shall be the financial officer of the congress and shall keep charge of all accounts of the income and expenditures and the congress.
      2. He/She shall maintain the accounts of all money received and spent.
      3. He/She shall prepare the annual budget in collaboration with Secretary. Place the accounts and the budget before the Executive Committee and also submit in the General Body of Congress.
      4. He/She will operate the bank accounts, pay on the written request of the General Secretary, sign the cheques and prepare a balance sheet.

VII. Elections

• The elections to the office of the Congress will be conducted during the annual conference of the Association when members of the General Body will be present. The Secretary shall appoint the Returning Officer with the approval of the Executive Committee to conduct the election by single, direct and secret vote. The newly elected Executive Committee shall take charge from the day after the election results are announced and shall be in office until the next Executive Committee is elected. Any interim vacancy in the Executive Committee shall be filled in by nomination by the Secretary in consultation with the President/ Convener.

VIII. Editor

• The Editor shall be in charge of publications of the Congress Proceedings. He is to collect from the General Secretary the research papers that are presented at the Academic Sessions, edit, print and publish them in the proceedings in the name of the General Secretary as its publisher. The Editor and members of the Editorial Committee are to be nominated by the Executive Committee.

IX. Local Secretary

• The Local Secretary is the representative of the institution, hosting the annual session. He/She is to raise contributions and obtain grants from funding agencies. The Local Secretary is to submit details of audited statements of accounts to the funding agencies and the General Secretary, Treasurer within six months after the session is over. The host Institution / Local Secretary is to exempt all office-bearers and members of the Executive Committee from the payment of the conference delegate fee.

X. Consultative Committee

• There shall be a Consultative Committee. It shall consist of a convener and two members elected by the General Body from among senior members of the Congress to hold office for five years and three ex-officio members-President, Secretary and Treasurer of the Congress. In case of any possibility of constitutional breakdown, caused by any act of commission or omission on part of any functionary or otherwise, the convener is authorized to take necessary steps as warranted by the situation in consultation with the members of the Committee, to ensure the smooth working of the Congress. He/She shall report such instances to the Executive Committee / General Body.

XI. Funds

1. The annual membership fee is Rs.500/- and the life membership fee is Rs. 2500/-
2. Donations from patrons and donors and outsiders.
3. Grants from the Universities and the State/Central Government.
4. All the money collected from the members and outsiders shall be deposited in a scheduled bank approved by the Executive Committee.
5. The general funds of the Congress shall be used for the purpose mentioned under the aims and objectives of the Congress.

XII. Financial Year of the Congress

• The official year of the Congress shall be from 1st April to 31st March of the year.

XIII. Working Hours

• The working hours of the Congress office is from 10 am. to 5 pm. on all working days.

XIV. Congress Property

• In case of disputes with any movable or immovable property and the Executive Committee, the decisions of the General Body shall be final.

XV. Litigations

• Litigations by or against the congress shall be brought in the name of the President of the congress. All amendments constitution can be made in the Annual General Body meeting Congress by a majority of two-thirds members present and voting. Notice of all amendments to be moved in the annual general meeting shall reach the Secretary before November of a year.

XVI. Dissolution

• The Congress may be dissolved if the majority members of the General Body meeting specially convened for the purpose decide the Alteration of Memorandum and Rules; Any change of name and regulations shall be made and filed with the Registrar as per the KSR Act, 1960. The Congress shall follow and conduct the strictly as per the provisions of the KSR Act, 1960. Provisions of Sections 21, 22 and 23 of the KSR Act, 1960 will be adhered to.